Procurement Officer

Crown Estate Scotland has an exciting opportunity for a Procurement Officer to join our team on permanent fulltime basis. 

By joining the Crown Estate Scotland team, you’ll be surrounded by dedicated and talented individuals who are passionate about what they do, giving you the opportunity to learn and develop.  You’ll be working alongside like-minded individuals who are working towards achieving the shared goal of making Scotland a better place

About the role

The successful candidate/s for this new role within the organisation will be responsible for:

• Managing and Maintaining the Hunter Contract Register and liaising with contract managers regarding upcoming renewals, producing periodic activity reports  
• Managing the receipt of Pipeline requests and supporting the Head of Procurement in Pipeline creation and maintenance 
• Gathering and preparing data for statutory reporting and analysis, undertake spend reporting as directed to inform category and contract strategy development 
• Supporting Procurement staff in record creation and keeping for Regulated tender to ensure Statutory compliance 
• Supporting organisational and Managing Agents staff with routine procurement advice 
• Ensuring that notices on the Public Contracts Scotland system are correct and published within statutory requirements. 
• Undertaking low value/risk tenders, ensure documentation is correct, manage question responses while ITT is live, oversee evaluation and moderation processes, and ensure contract award process properly followed 
• Provide procurement advice through knowledge of theory and practice, and CES’ Delegated Authority Policy Corporate Procurement Strategy and Procurement Policy.   
• Assist in the maintenance and end user training for PCS, PCS-T, Spikes Cavell data observatory, ensuring data is maintained and accurate at all times.   
• Supporting the Annual Valuation process, co-ordinating meetings between valuers and internal Subject Matter Experts. 
• Issuing insurance certificates to internal stakeholders 
• Preparing and processing purchase orders and following up on invoices.  

The contractual working location of this role is our Edinburgh office.  However, we believe work is something you do, not a place you go to, and we are committed to supporting employees to work flexibly and in a way that suits their role and preferences. 

The starting salary will be £32,829 with potential for future progression as well as eligibility of annual cost of living rises.  The maximum salary for this role is currently £37,238.  The role also benefits from 25 days’ annual leave, increasing to 30 days after four years’ service, plus 11.5 of public/ privilege days.  Crown Estate Scotland encourage flexible working and operate a discretionary flexi-time scheme.  This role offers participation in the Civil Service pension scheme. 

At Crown Estate Scotland we believe that continuous learning and development helps us to do our best in work and build professional skills and expertise.  We offer a range of training opportunities delivered by external training providers and in-house experts and provide all employees with access to LinkedIn Learning.   We also support individuals to pay professional membership fees relevant to their roles and aim to support additional study and learning requests wherever possible. 

As well as helping you to develop professionally, we also support your personal development through our ‘Wellbeing Matters’ programme with its focus on four important pillars of wellbeing – physical, emotional, social, and financial. 

About You

You should have:

• Relevant degree or equivalent experience (Technical, Financial or Legal)
• Chartered membership of a relevant professional organisation
• Knowledge/Understanding of procurement legislation, tender and commodity strategies, development and monitoring of contracts, supplier analysis, supplier engagement, contract management 
• Ability to develop understanding of procurement processes and procurement legislation to provide an advisory service 
• Knowledge of Scottish public procurement rules and guidance. 
• Experience running or supporting end to end procurement processes. 
• Excellent MS Office skills for preparing a range of documents spreadsheets and reports, and willingness to learn to use any in-house software or systems including the eProcurement systems (PCS, PCS-T). 
• Proven track record of managing a varied and changeable workload, completing projects to a high standard and tasks on time and within set parameters. 
• Data analysis skills and numeracy. 

You will have the following qualities, which are key to success in this role:

• Confident in dealing with a range of stakeholders 
• Able to work autonomously, calmly and efficiently whilst under pressure across multiple work packages. 
• Strong organisational skills, attention to detail, ability to work in a structured and organised manner delivering quality work with a strong attention to detail 
• Able to take personal responsibility and accountability. 
• Willingness and desire to develop skills and knowledge